WEBPAGE LEAD
CITIZENS NETWORK
WATCHDOG POLAND

biuro@watchdogpoland.pl
UL. URSYNOWSKA 22/2
02-605 WARSAW
DESIGN: RZECZYOBRAZKOWE.PL

Monitoring description: Fundusz korkowy (‘Cork Fund’) step by step!

Find out what the monitoring is and how to conduct it. Take an open “On guard” course. This course is entirely online, free and public. You can take part in it at any time. Just go to the panel and register. Enter: watchdog.org.pl/kurs

Find out more about the fundusz korkowy (‘Cork Fund’) and what we check during monitoring of it. Enter: www.korkowe.siecobywatelska.pl

Step 1. Searching for information and documents in the Public Information Bulletins** and sending out requests for information

  • Check whether the Public Information Bulletin presents a Municipal Program for Prevention and Solving of Alcohol Problems and Drug Prevention for the years 2010, 2011, 2012, as well as information about which events were financed by the fundusz korkowy (‘Cork Fund’) in 2011 and are financed by the Cork Fund in 2012; Municipal Program implementation report for the year 2011, the minutes and reports of the meetings of the Municipal Commission of Alcohol-Related Problems for 2011.
Attachment 1. List of the documents to obtain during the monitoring – polish version. This a list of documents you can obtain form municipal institutions during the cork fund monitoring f.e. Municipal Program for Prevention and Solving of Alcohol Problems and Drug Prevention.
  • Download from the website the information that you need, and save the information in a web application. This will help you later to analyze the data.
  • Send a request for public information. If a given Public Information Bulletin does not provide the information you need, make a request for public information. Electronically send the application indicating how you want to receive the information (for the issues of public information read more at www.informacjapubliczna.org.pl).
Attachment 3. Scenarios of different responses to a request for public information – polish version. This document shows different responses than you can get to your request for public information and terms to which officials are obliged to reply to.
  • Check whether the Public Information Bulletin in your municipality contains the survey PARPA G1 from the previous year. If it cannot be found there, send a request for information to the State Agency for Prevention of Alcohol Related Problems, asking them to send you the PARPA G1 survey results relevant for your municipality. (PARPA G1 is an annual report on the activities of local governments in the area of prevention and resolution of alcohol problems. Such reports are prepared by local governments and directed to the State Agency for Prevention of Alcohol Related Problems. You may find in it useful information that will help you later in diagnosing problems.

Practical tip!

The majority of the information that can be found in the document PARPA G1 survey should be presented in the Public Information Bulletin of a given municipality. If you do not find the necessary data there, you should ask for it by sending a request for access to public information to the State Agency for Prevention of Alcohol Related Problems.

  • If the Public Information Bulletin has no data on the PARPA G1 survey, send a request for public information for the State Agency for Prevention of Alcohol-Related Problems.
  • Send a request to the Supreme Audit Office – asking whether any inspections have been carried out in the municipality.

The requests are to be sent by e-mail, you should also indicate the way in which you want to receive the information.

Step 2. Observation of an event/development financed from the fundusz korkowy (‘Cork Fund’).

Prior to the observation, watch a part of a lecture by Dr. Agneszka Kloskowska-Dudzińska visit the website: http://www.youtube.com/watch?v=JJrQJeY7r3M&list=UUuVUinO3UoIVwHZtwKevwWw&index=4&feature=plcp

Under the Cork Fund various events are organized. About what kind of events are held in your municipality you can check on the municipality website or ask your local mayor. These may be festivals or conferences at school academies (yes, such events are often financed by the fundusz korkowy [‘Cork Fund’]). Read the program of the event to be observed carefully – tips on what to look for are included in the web application. Go to the tool and fill the forms, answering questions.

Attachment 7. Obseravtion form. You can use it to write what happens during the events funded form the ork fund.

Step 3. Interviews

Prior to the interview, listen to practical advice on how to prepare yourself and conduct an interview. Watch the lecture of Dr. Agnieszka Kloskowska-Dudzińska available at the website: http://youtube.com/p/AD89203442417DB6

  • Interview with your local mayor or municipal attorney for solving of alcohol problems.

The purpose of the interview is to gather information about the acquisition and disbursement of the fundusz korkowy (‘Cork Fund’) and compare it with the collected documents.

Prior to conducting the interview  accurately read the interview form and follow the instructions provided at the lecture.

Attachment 8. Form for interviewing the village/town mayor/city president or municipal attorney for solving of alcohol problems – polish version.

Go to the tool and fill out the forms, answering the questions contained therein.

  • Interview with the Chairman of the Municipal Committee for Solving of Alcohol-Related Problems.

The purpose of the interview is to gather information about the acquisition and disbursement of the fundusz skorkowy (‘Cork Fund’) and compare it with the documents.

Prior to conducting the interview accurately read the interview form and follow the instructions provided at the lecture.

Attachment 9. Form for interviewing the Chairman of the Municipal Committee for Solving of Alcohol-Relates Problems – polish version.

Step 4 Analysis of the information collected in the documents, during the interview or observation.

You do it by answering simple questions contained in the web application. You will be allowed to present everything on the website. The conclusions resulting from the analysis will form the basis for creation of recommendations, writing a report or planning actions for change.

The issues contained in the web application are available in Annex ISSUES FOR ANALYSIS INFORMATION MEETING

 

Step 5. Preparation of recommendations

We create them on the basis of the gathered information. We do this in order to provide feedback – what works well and what should be improved, so the funds could be disbursed in a better way.

Attachmnet 10. Information on creating recommendations – polish version.

Step 6. Report

After conducting the monitoring you need to prepare a report in order to describe and analyze the situation and make recommendations. When writing it, keep in mind who is to receive it. More practical tips on how to write the report can be found in the appendix.

Attachment 11. Information about how to create the report – polish version.

Send the report with recommendations to the authorities – ask for feedback to be sent within two weeks. After receiving the comments from the authorities you need to address them in the report.

Step 7. Actions for change.

Based on the monitoring, plan actions for change. You can definitely benefit here from the experience of other watchogs. More on actions for change you will find on the website: http://watchdog.org.pl/55, metody_wprowadzania_zmiany.html. See also: korkowe.siecobywatelska.pl

Description of the whole monitoring is available here.


* Cork Fund is a colloquial term denoting the money obtained from licenses to sell alcohol, the money which according to the law should be used to prevent and solve the problems of alcohol and drug addiction. It’s one of the sources reinforcing the budgets of municipalities. They cannot, however, be spent by municipalities for any purpose, but only according to the provisions set out in the applicable law and the recommendations of the State Agency for Prevention of Alcohol Related Problems (PARPA).

** Public Information Bulletin (BIP) is a special website, which must be operated by all institutions carrying out public tasks or disposing of public assets. This requirement was imposed by the Law on Access to Public Information. BIP has its own logo which can be easily found on the websites of public institutions. The advantage of BIP is a fast and easy access to information and the anonymity of the person seeking the information. The information provided by BIP – as opposed to the information from a standard website of public offices – can be regarded as official and binding. The office which provides information is responsible for its quality.


Citizens Network Watchdog Poland's logo.Batory Foundation logo.Open Society Foundations Logo.

The monitoring was conducted by the Citizens Network Watchdog Poland (www.siecobywatelska.pl) under the project “Powerful Watchdogs” (www.watchdog.org.pl) with the support of the Stefan Batory Foundation (www.batory.org.pl). The online tool was created with the support of the Open Society Foundation (www.soros.org).

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